COURSE OF STUDY

Course Title and Number: Records Management, BOT 1413

Course Description: This course focuses on the systems approach to managing recorded information in any form. Emphasis is placed on the three categories into which records generally fall -- paper, image, and digital -- and the treatment of these categories in proper management, storage, and retrieval. Decision-making, judgment, and other management skills will be applied to case studies. Basic application of filing classification skills will also be taught.

Textbook: Records Management with Records Management Projects packet by Kallaus and Johnson, South-Western Publishing Co.

Supplies:

· One ZIP disk or USB Flash/Jump Drive and two 3 1/2 floppy disks

· One red leaded pencil/eraser

· One three ring binder with loose leaf notebook paper

Competencies and Suggested Objectives:

1. File and retrieve documents according to ARMA rules.

a. Code, sort, and file paper documents.

b. Prepare cross references when necessary.

c. Apply ARMA rules for storing electronic information.

d. Purge and destroy files.

2. Describe and/or demonstrate a variety of media forms used to manage information.

a. Determine the appropriate storage systems for these media.

b. Select appropriate storage equipment.

3. Describe micrographic technologies.

a. Compare and contrast various types of microforms.

b. List the benefits and limitations of various types of microforms.

c. Explain the computer output microfilm/microfiche (COM) process and list its advantages.

d. Explain the advantages of computer-aided retrieval (CAR).

e. Identify the equipment components of a micrographic system.

4. Describe and apply image technology.

a. List and describe the components of image technology.

b. Capture, store, and retrieve information using image technology.

c. Describe the techniques and list the benefits of using bar codes in documents.

d. Explain and contrast the use of various types of high-capacity storage media.

Evaluation:

Daily grades and chapter tests will be averaged equally.

Notes:

Daily grades include indexing rules tests, practice set exercises, findings test, and textbook exercises. Daily grades cannot be made up nor turned in late. One daily grade will be dropped

Chapter tests cannot be dropped and can be made up only for unavoidable absences which have been cleared in advance with the instructor. However, no make up will be given if absent more than 2 weeks of class.

Grading scale:

A = 95-100

B = 85-94

C = 75-84

D = 70-74

F = 69 or below

Instructor:

Kathy S. Wallace

720-7348

               klwallace@nemcc.edu